How EU Regulations Will Affect Retailers

How EU’s TPD E-Cigarette Regulations Will Affect Retailers

Updated: 27th July 2016

The EU Tobacco Products Directive (TPD): What Retailers and Shop Owners Need To Know

A few retailers have asked me how the EU regulations on e-cigs will affect them.

If you’re not heard of the TPD before, it’s part of the Tobacco Products Directive (article 20). Although designed for cigarettes, e-cigarettes were included in the badly written and designed article 20.

Numerous rumours are swirling around – many of them hopelessly wrong. Only last week I was told menthol e-liquid is going to be banned. (It’s not!)

Last week one of our resellers sent us through a comprehensive list of questions, which both spurred me into action and steered the format of this post!

We’ll keep this post updated, so feel free to send questions through (contact details here!) or leave a comment under this post.

1. Are e-cigs now medicalised?

No. Thanks to the efforts of dedicated vaping activists, the EU’s attempt to medicalise e-cigs was defeated.

While companies have the option to go for a medical license, this is not mandatory. In any case, the costs are beyond the resources of small to medium sized companies, and daunting even for larger companies, with only BAT achieving a medical e-cig so far.

2. As an e-cig retailer, will my shop need any form of Special Licence or Insurance under the TPD?

No license is or will be required to sell e-cigs or e-liquid. However, we always recommend you have insurance, and buy from suppliers which have product liability insurance.

3. Besides product knowledge, would I or my staff need any extra training to sell e-cigs?

You do not need any additional product knowledge or training. However, you should already have a knowledge of General Products Safety Regulations (2005). Do be careful to follow age restriction guidelines. Failure to do so could lead to a ban on selling nicotine. We’d also advise a good knowledge of battery safety info.

We have put together a guide to compliance with age restrictions here, and an illustrated guide to battery safety here.

4. What is going to happen with imported liquids – can we still sell them?

E-Liquid now has to be made with EU or USA pharma grade nicotine. At present this excludes Chinese manufacturers, and until recently we have not seen any making efforts to comply.

In addition, e-liquids will need to undergo testing, including emissions testing, with a submission being made 6 months before sale is allowed.

It’s possible that some of the larger USA e-liquid companies will be prepared to fork out for compliance, notifications and emissions testing. However, the majority of companies we’ve spoken to know little about the TPD.

5. So, the new regulations stipulates 2ml Cartridge, does that then now include Refill/Rebuildable/Dripper Tanks?

Unfortunately so, at least in the UK. One government document originally appeared to suggest tanks would be excluded, however the restriction on tanks was clarified in the 2015 ECig Summit. This cHowever, we’re not sure to what extent it will affect parts for rebuildable clearomisers.

This isn’t universal. In France, the regulations have been interpreted as applying only to single use e-cigs and disposable cartridges.

6. As a retailer, do I need to carry out testing and submit notifications?

The onus for testing and submissions falls on the manufacturer and the importer. If you are importing the devices, you will need to conduct the tests and submit notifications – see here for details. Given the costs of both testing and notification, this is not likely to be feasible for smaller retailers, especially those carrying a wide range of stock.

If you are not importing or manufacturing, you will not have to conduct tests or notify products.

7. Will I now have pay a fee to sell e-cigs?

The MHRA plans to charge manufacturers and importers fees to cover the costs of receiving and reviewing submissions.

The proposed fees are:

  • Submitting a new product: £220 per sku
  • Service fee: £60
  • Modification fee: £110

These are not set in stone. The MHRA are currently consulting on the costs. We believe they have underestimated the revenue likely to be generated by submissions, and there is the potential to have these costs reduced.

These costs will only affect you if you are a manufacturer or an importer.

Update: 

The consultation is now over and the fees are:

  • Notification Fee: £150
  • Annual Fee: £60
  • Substantial Modification Fee: £80

8. What is going to happen with batteries, box mods, variable voltage and wattage devices?

Batteries and mods will not be affected by the legislation.

9. What about clearomisers and rebuildable devices?

All tanks/clearomisers will have to undergo emissions testing. Manufacturers and importers will need to submit them to the MHRA 6 months before being put on the market.

There is also a leak free refilling requirement.

Existing standards for leak free refilling are fairly simple. For example, to check if a container has leaked, you simply wipe the container and see if there is liquid on the outside. Companies like Japan Tobacco are assuming that these existing standards will be applied.

However, there are additional requirements:

  • E-liquids must have a 1cm long nozzle, and emit no more than 20 drops of refill liquid per minute when placed vertically
  • There needs to be a docking mechanism for the refill mechanism.

Our current understanding is these requirements are an either/or.

However, there is still uncertainty around the implementation of the leak free refilling part of the TPD. There are also rumours that the UK government is challenging the need for a docking mechanism.

10. Do you know of any particular signage I need to display in my store from May 20th 2016?

No.

However, you already need to comply with age restrictions guidelines, which includes a requirement to display age posters. You can find a guide to compliance here, and you can also request posters and logs by emailing [email protected]

11. After May 20th 2016, how long do we have to implement the TPD?

You can continue to sell existing products until October 20th. If you submit notifications for existing products, you can continue to sell them until May 20th.

Vaping products after May 20 will have to be compliant with the EU TPD, and have been notified 6 months prior to selling.

12. I’ve also heard only Tobacco flavours can be sold, and there will be no more “Flavours”.

Countries have the option to ban flavours other than tobacco. However, the UK has chosen not to take these options.

13. What other restrictions will there be on e-liquid under the TPD?

Glass bottles will probably no longer be feasible. E-liquid will be restricted to 10ml bottles, and 2% will be the maximum strength allowed.

14. How will we advertise?

Advertising will be severely restricted, although again the UK has taken a very minimalist approach to implementing the TPD.

What’s allowed:

  • online tutorials and information
  • trade shows
  • trade magazines
  • leaflets/posters
  • billboards

What’s not allowed:

  • tv/radio advertising
  • product placement
  • newspapers/periodicals/magazines
  • ‘cold’ marketing emails
  • online promotions
  • social media marketing

Some media outlets have taken the view that the restrictions only apply to e-cigarettes – not to vape shops. However, it’s worth noting that the restrictions call for a ban on advertising that lead to direct or indirect promotion of electronic cigarettes or refill containers.

You can still thrive under the regulations – see our post below for tips from experts!

How to Double Your Vape Shop’s Sales

Keep Your Chin Up!

The EU TPD is very poor legislation.

It was so badly conceived that the scientists quoted by the commission wrote en masse that their studies had been misinterpreted.

Fortunately, the UK government has been understanding. In fact, one government minister has promised e-cigs will be more ‘Italian’ than traditionally British. As a result, we are likely to have one of the most liberal interpretations of the TPD in the EU.

While the restrictions will increase costs and choice, and reduce the pace of innovation, it’s NOT the end of the British e-cig industry.

More Information

We’ll update this post as:

  • information becomes clarified
  • as more questions come through

Do let us know any unanswered questions you have!

Leave a comment:

18 thoughts on “How EU’s TPD E-Cigarette Regulations Will Affect Retailers

  1. Thank you James I am hoping that the UK’s stance does not effect e-cigarettdirect and that your lovely company and staff are also safe in employment with all the bologny from the EU

  2. Hey James,

    Brilliant post! Couple of questions for you, where you mention notification being required by both manufacturers and importers, does this still apply if you are importing from manufacturers outside of the eu who have already notified and produced TPD compliant products? Or would it just apply to importers of products which MHRA have not previously been notified of?

    Also, you mention the effect on clearomizers and liquids, do you also know what impact the regulations will have on devices, mods, vv/vw devices sold separately from tanks and atomizers?

    1. Hi Billy, currently the plan is that if a device has been submitted it can be sold by anyone in the UK. Obviously, this has raised a few hackles from those who are planning to submit the device and it is a point of contention! However, very manufacturers from China seem to be taking the TPD seriously.

      There seems to very little impact on batteries – all the focus is on (nicotine) containing e-liquid, tanks and cartomisers.

  3. I did some research into the TPD after the first draft was released. My understanding is that tank sizes and other restrictions only apply to devices being sold for vaping e liquids containing nicotine. None of the regulations cover use of current or future rdas or rtas coils etc if they are sold for use with non nicotine containing liquids. Terminology and motivation is key here.
    It is perfectly legal for me to buy and a shop to sell me cannabis seeds (if I wanted them) but not if they are purchased for growing. And the shop is legally obliged not to sell if they suspect or know they will be used for illegal purposes. Surely the same applies to tanks etc.
    Nicotine is not a controlled substance in the uk and the only restriction on sale/purchase,after tpd takes effect. I know of one uk site selling nicotine that, after a lot of explaining what standards it’s product is produced to and how pure it is, then adds a disclaimer that it is not to be used for e liquids. There are no references on the site to e cigs or eliquids anywhere else, but curiously the only other products they sell are flavour concentrates! Lol.

  4. Im confused about the regulations on variable wattage/voltage devices. There is a section in article 20 of the TPD that stipulates a “consistant dosage of nicotine” must be supplied to the user.

    The wording is vague at best but does this refer to banning VW/VV devices or to quality control?

    Ensuring these mods, and batteries, are supplying a stable supply of energy to the atomiser would be favorable but i fear they may just ban them outright and I’d appriciate your opinion on the matter.

    Thanks.

  5. Good info thanks. One clarification, would I be ‘breaking the law’ if I bought a 30ml bottle from America?

    It’s Black note and they only sell 30 ml

  6. If vaping becomes as expensive as traditional cigarettes that will be it for me.
    I’m disabled and use a wheelchair and suffer from a mental illness that causes my anxiety to go through the roof!
    I currently vape Halo Popular Blend and mix it with Halo Menthol Blast.

    I still smoke a little about 5 a day of Berkeley Menthol. It’s bad enough they are banning Menthol cigarettes, I won’t have anything to fall back on now if I can’t get hold of my e-liquids.
    I’ve really had enough of the government’s telling us what we can do, looks like I may have to step off the planet soon because it’s just going to get worse.

  7. Hi quick question.. I use a nebox mod which has a 10ml built in tank. I was wondering when it will be no longer viable to go onto Amazon say and purchase mods such as the nebox and others with bigger tanks? When will this restriction commence? Didn’t know whether a good idea to buy a couple spare ones now in anticipation? Thanks great article!

  8. i have read that ecigs/mods must deliver a consistent doasage of nicotine ? so does this mean that variable wattage will be banned ? your blog says no but i dont know who to listen to its very confusing !!

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